Privacy Policy GDPR

Last updated: April 2026

1. Data Controller

Otus Workshop Oy
Takkatie 6, 00370 Helsinki, Finland
Email: info@otusworkshop.fi
Phone: +358 50 367 3856

2. What data do we collect?

Otus Workshop Oy collects the following personal data:

  • Identification data: name, email address, phone number

  • Client and business data: company name, billing information, order details

  • Technical data: IP address, browser type, device information

  • Website usage data: pages visited, referral source, interactions (via cookies)

3. How do we collect your data?

We collect data when you:

  • Contact us or place an order for our services

  • Communicate with us via email or phone

  • Use or view our website (via cookies and similar technologies)

  • Provide feedback or respond to surveys

4. Legal basis for processing

We process your personal data under the following legal bases:

  • Contractual necessity – to provide services or respond to requests

  • Legal obligation – for accounting and tax purposes (Finnish law)

  • Legitimate interest – to improve our services and communications

  • Consent – for marketing and non-essential cookies

5. How will we use your data?

We use your data to:

  • Provide and manage our services

  • Process orders and invoices

  • Communicate with you regarding projects or inquiries

  • Improve our website and services

  • Send marketing communications (only with your consent)

6. Data storage and retention

We store your data securely using trusted cloud service providers. Access is restricted to authorized personnel only.

We retain personal data as follows:

  • Client and billing data: up to 7 years (legal obligation under Finnish accounting law)

  • Customer communication data: up to 2 years after last contact

  • Marketing data: until you withdraw consent

  • Analytics/cookie data: according to cookie settings (see section below)

After these periods, data is securely deleted or anonymized.

7. Data sharing and transfers

We may share your data with:

  • Service providers (e.g. cloud hosting, email services)

  • Accounting and legal service providers

  • Marketing and analytics providers

Some of these providers may be located outside the EU/EEA. In such cases, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission.

8. Marketing

Otus Workshop Oy may send you information about our services if you have given consent.

You can opt out at any time by:

9. Your data protection rights

Under the General Data Protection Regulation, you have the right to:

  • Access your personal data

  • Correct inaccurate data

  • Request deletion of your data

  • Restrict or object to processing

  • Request data portability

  • Withdraw consent at any time

We will respond to requests within one month.

Contact: info@otusworkshop.fi

10. Cookies

Cookies are small text files placed on your device to collect information about your use of our website.

We use the following types of cookies:

  • Necessary cookies – required for basic website functionality

  • Analytics cookies – help us understand how visitors use the site

  • Marketing cookies – used to track visitors and display relevant ads

We only use non-essential cookies with your consent, in accordance with the ePrivacy Directive.

You can manage or withdraw your consent at any time through your browser settings or cookie banner.

11. Third-party websites

Our website may contain links to other websites. This privacy policy applies only to Otus Workshop Oy. We encourage you to read the privacy policies of other websites you visit.

12. Children’s data

Our services are not directed to children under the age of 13, and we do not knowingly collect personal data from children.

13. Changes to this policy

We keep this privacy policy under regular review and update it when necessary. Updates are published on this page.

14. Contact us

If you have questions about this privacy policy or your data:

Email: info@otusworkshop.fi
Phone: +358 50 367 3856
Address: Takkatie 6, 00370 Helsinki, Finland

15. Supervisory authority

If you wish to make a complaint, you can contact the Finnish supervisory authority:

Office of the Data Protection Ombudsman
Email: tietosuoja@om.fi
Address: Lintulahdenkuja 4, 00530 Helsinki